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What Should a Budget Narrative Include? Descriptions for every line item within the budget. Justifications for expenses related to the proposal or grant application. Elaborations on how indirect costs were estimated. Detailed explanations for the more substantial costs.

Though not an exhaustive list, generally budget narrative documents should include: Descriptions for every line item within the budget. Justifications for expenses related to the proposal or grant application. Elaborations on how indirect costs were estimated. Detailed explanations for the more substantial costs.

A complete grant budget will include the following: Income: This section should outline all the sources of income for your project, including the grant you're applying for, matching funds, and any in-kind contributions. Personnel Costs: Detail the salaries and wages of staff working on the project.

A traditional budget consists of line items for salaries, utilities, property expenses, office supplies, etc. A narrative budget identifies four to six ministry categories and illustrates how all of the church's giving impacts lives through those ministries.

By contrast, the budget narrative justification is a detailed description that addresses each of the major cost categories (salaries, fringe benefits, equipment, travel, supplies, other direct costs and indirect costs), and explains both the necessity and the basis for the proposed costs.

The budget narrative explains in a clear and concise manner the costs in each budget category, and which budget items will be covered by the grant and which ones will be covered by matching funds (e.g., cost-share or in-kind).

How to Write a Grant Budget in 6 Steps Implement Systems of Internal Control to Prove Financial Transparency. Understand Your Funder's Requirements. 3 Work with Your Team to Estimate Realistic Costs. 4 Show The Funder Exactly What Their Grant Will Cover. 5 Compare Your Budget to Your Grant Narrative. 6 Check Your Work.