Get Form Ac217-4.pdf

Filling out the Form AC217-4.PDF online is an essential process for reconciling the Imprest Fund Bank Account at the University of Texas at Austin. This guide provides clear instructions to help you complete the form accurately and efficiently.

Follow the steps to complete the form effectively.

1. Press the ‘Get Form’ button to acquire the form and access it in a suitable editing platform.
2. Begin by entering your department name in the designated field at the top of the form.
3. Next, enter the Imprest Fund ID in the appropriate section to identify the specific fund you are reconciling.
4. Fill in the period for which you are reconciling the account; this is usually indicated by the month and year.
5. In the Balance per Bank Statement section, add the balance shown on your latest bank statement.
6. Increase the balance by entering the amount of any outstanding deposits that have not yet cleared the bank.
7. Next, subtract the outstanding checks that have not been processed, making sure to detail this information in an attached document if required.
8. Adjust the balance further for any bank errors or adjustments that have been noted, adding or subtracting as necessary.
9. Calculate and enter the adjusted balance, which represents the month-end checkbook balance.
10. Document any outstanding reimbursements that are pending.
11. Add any unvouchered expenses that need to be accounted for in this reconciliation.
12. Include any vouchers that are currently in transit, contributing to the total fund balance.
13. Finally, compute the overage or shortage by subtracting the authorized fund balance from the total fund balance.
14. Complete the form by having it reconciled by the authorized person and add the date next to the 'Reconciled by' section.
15. Secure a verification by another representative and note the date in the 'Verified by' section.
16. Once all fields are filled out and reviewed, save your changes, download, print, or share the completed form as needed.

Complete your documents online with ease and accuracy.