Get Form Ac217-3 - The University Of Texas At Austin

The Form AC217-3, also known as the Cash Imprest Fund Reconciliation Sheet, is an essential document for reconciling cash funds within departments at The University Of Texas At Austin. This guide provides a clear and supportive walkthrough on how to fill out the form online effectively.

Follow the steps to complete the form accurately.

1. Press the ‘Get Form’ button to retrieve the Form AC217-3 and open it in your preferred editing tool.
2. In the 'Department Name' field, input the official name of the department managing the cash imprest fund.
3. Locate the 'Imprest Fund ID' field and enter the unique identifier associated with the fund.
4. In the 'As of' field, specify the date for which the reconciliation is being prepared.
5. Complete the first line by entering the 'Total cash on hand (coins & currency)' — this is the actual cash physically available.
6. On the second line, add 'Expenditure receipts on hand' — record the total amount of receipts that are available for expenditures.
7. Fill in the third line with 'Vouchers in transit' — list any vouchers for which payment is pending.
8. On the fourth line, indicate 'Cash outstanding' — this should reflect any cash that has been committed but not yet disbursed.
9. In the fifth line, note any discrepancies with either 'Overage/shortage' — this will indicate any excess or deficit in the cash.
10. Calculate the overall total in line six by summing lines one through five.
11. Subtract the 'Authorized fund amount' in line seven from the total calculated in line six.
12. Analyze the resulting figure in line eight, which indicates the 'Fund over/short' status.
13. Sign and date the form in the 'Reconciled by' section to confirm the reconciliation process has been completed.
14. A second person must verify the information by signing and dating the 'Verified by' section.
15. Once all fields are completed and reviewed, users can save changes, download, print, or share the completed form.

Complete your Form AC217-3 online today to ensure accurate and efficient cash management.