Get Letter From The Program Chair

The department chair may collect feedback on potential hires and pass the information along to the dean. College deans have the final say in hiring. Their level of involvement in the process may vary, but they sign off on any hiring decisions.

Dear Chairman [Chairman's Name], I am writing to bring to your attention the urgent need for certain social amenities in our community. As residents of [Your Community], we are in dire need of [amenities needed, e.g. improved roads, potable water, electricity, healthcare, etc.].

Highlight any public speaking experience or other relevant skills. Maintain a professional and respectful tone throughout the letter. Proofread your letter carefully to ensure there are no typos or grammatical errors. Provide contact information at the end of the letter so the Chairman can easily follow up.

The departmental or chair's letter is a document provided by the department of medicine at your medical school to the residency program to which you are applying, and is requested by a large percentage of training programs as part of your application materials.

Dear Mr. Chairman/Madam Chairwoman: Note: Members should be addressed as Chair when they are writing in their official capacity as Chair (using Committee letterhead); but if they are writing in only as a member, you should not use “Chair.”

The departmental or chair's letter is a document provided by the department of medicine at your medical school to the residency program to which you are applying, and is requested by a large percentage of training programs as part of your application materials.

Focus the body of the letter on why you're writing and make it polite and direct. Skip a space to separate each left-aligned paragraph. End the letter's body with a two-sentence concluding paragraph to explain or repeat what you want your reader to do. Include a brief statement thanking them for their consideration.

Chairs may propose new majors and graduate degrees. They assign teaching and other functions to the faculty. They work closely with their deans to shape academic visions and serve as the key link between deans and departments.