Get FL BSS Mileage Reimbursement Policy 2017-2024

Mileage Reimbursement Policy Introduction Reimbursement for the operating expenses of the car will be calculated by multiplying the number of miles traveled by the currently approved Standard Mileage Rate. Mileage Reimbursement rate for 2017 is. 45 per mile for the first 150. 00 dollars of the month. The costs of commuting travel between home and the work site will not be reimbursed. Policy All BSS employees who use their cars for business purposes must have current and adequate automobile/liability insurance coverage. Employees must not transport volunteers or clients in their personal vehicles. If transportation of this type is necessary a rented vehicle should be used. BSS does not reimburse nor does it condone employees transporting clients in their personal vehicle. The employee then travels to another home visit. Finally the employee returns home. Trip 1 first home visit 10 miles not reimbursed Trip 3 home visit to your home 18 miles not reimbursed Allowable Mileage Expenses Examples of allowable business purposes include Home visits School visits Visit to clients place of employment Day camps or extended day Court hearings Probation departments Psychiatrists visits Unallowable Mileage Expenses Commuting between home and the work site Running errands for the clients Timing In order to comply with IRS documentation requirements a complete and accurate Mileage morning at 10 00 am EST for the previous week you will forfeit your mileage for that week. Mileage Reimbursement rate for 2017 is. 45 per mile for the first 150. 00 dollars of the month. The costs of commuting travel between home and the work site will not be reimbursed. Policy All BSS employees who use their cars for business purposes must have current and adequate automobile/liability insurance coverage. Employees must not transport volunteers or clients in their personal vehicles. If transportation of this type is necessary a rented vehicle should be used. BSS does not reimburse nor does it condone employees transporting clients in their personal vehicle. The company will not be held responsible for injuries or negligence due to transporting a client in an employee s car. Additional Information Keep in mind that these forms will be reviewed by outside auditors. If more clarification is required enter the details in the additional information section of the form. This is especially important if the number of miles claimed does not match commercially available websites for calculating mileage. Employees must not transport volunteers or clients in their personal vehicles. If transportation of this type is necessary a rented vehicle should be used. BSS does not reimburse nor does it condone employees transporting clients in their personal vehicle. The company will not be held responsible for injuries or negligence due to transporting a client in an employee s car. Mileage will be reimbursed from the starting point of the first visit to the ending point of the last visit not starting from your home. There will be zero exceptions for this policy. Approval Forms will be sent to Payroll Dept. for processing. Documenting the Business Purpose Please indicate the purpose of your travel in the description/Notes section. You must indicate the reason for your mileage in order to be reimbursed. Each section on the form is required to be filled out. The company will not be held responsible for injuries or negligence due to transporting a client in an employee s car. Mileage will be reimbursed from the starting point of the first visit to the ending point of the last visit not starting from your home. Employees must document their travel on the Mileage Reimbursement Form provided in your employee training manual. Examples An employee travels from the home office to a client s home for a home visit. Examples of when this may occur include travel to or from home to a meeting or conference carpooling in which several stops are required before the final destination and/or getting lost.