Get Tender Reference Letter

Filling out the Tender Reference Letter is a crucial step in the bidding process for construction projects. This guide provides clear, step-by-step instructions to help you complete the form accurately and effectively.

Follow the steps to complete your Tender Reference Letter online.

1. Press the ‘Get Form’ button to retrieve the Tender Reference Letter and open it in the editor.
2. Begin by entering the date at the top of the form. This date should reflect when the letter is being prepared.
3. Fill in the recipient's name in the salutation line. This is typically the Chief of Design & Construction for the relevant organization.
4. Indicate the project title as it appears in the plans and specifications. This ensures clarity on which project the letter pertains to.
5. Provide details about the bids received, including the date they were evaluated and a brief description of the project.
6. List the number of bids received, followed by the full names of each bidder in order from lowest to highest bid amount along with their respective bid amounts.
7. Include the engineer’s estimate for the project, noting any discrepancies or corrections with asterisks.
8. If applicable, explain any significant differences between the low bid and the engineer’s estimate that exceed 10%.
9. Identify the low bidder and state the bid amount. Briefly evaluate their experience, reputation, and financial stability.
10. Conclude the letter with a recommendation for the award of the contract, clearly stating the low bidder's name and bid amount.
11. Sign the letter by entering your name and title at the bottom. If additional recommendations or explanations are needed, prepare a draft for review.
12. After filling out all sections, save your changes, and choose to download, print, or share the completed Tender Reference Letter.

Complete your Tender Reference Letter online to streamline your bidding process today.