Get Pilot Car Invoice Template

Filling out the Pilot Car Invoice Template online is a straightforward process that ensures accurate record-keeping for transportation professionals. This guide will walk you through each section of the form, providing detailed instructions to help you complete it efficiently.

Follow the steps to complete the Pilot Car Invoice Template online.

1. Click ‘Get Form’ button to obtain the Pilot Car Invoice Template and open it in your preferred online editor.
2. Enter the date of service in the designated field to document when the transport took place.
3. Fill in the company name responsible for the transport in the provided box.
4. Input the driver's name in the section labeled 'Driver'.
5. Provide the driver's phone number in the 'Phone #' field for contact purposes.
6. Enter the truck number in the appropriate section to identify the vehicle used.
7. Document the trailer number in the 'Trailer #' field if applicable.
8. Provide a brief description of the load being transported in the 'Load Description' section.
9. Fill in the overall dimensions of the load by indicating the width, length, and height in the provided fields, ensuring accuracy.
10. Obtain and record the initials of both the escort driver and the truck driver to confirm that load dimensions have been verified.
11. Enter the pick-up address where the load was collected.
12. Fill in the destination address for where the load is being delivered.
13. Document the starting mileage for the trip in the 'Start Mileage' section.
14. Provide the ending mileage upon completion of the trip in the 'Ending Mileage' field.
15. Indicate any downtime in hours experienced during the transport.
16. Calculate the total miles traveled and enter this information in the corresponding field.
17. If overnight stays occurred, indicate 'Yes' or 'No' in the designated section.
18. Document any reasons for delays encountered during the trip.
19. Finalize the totals for miles, overnight stays, downtime hours, and tolls in their respective fields.
20. Enter the total number of no-go incidents encountered during the trip.
21. Both the escort driver and truck driver must sign and date the form to confirm all information is accurate.
22. Review the complete form for any errors, save changes, and then download, print, or share the form as needed.

Complete your documents online today for efficient and effective record-keeping.