Get Missing Item Template

Completing the Missing Item Template is essential for reporting lost or stolen inventory items. This guide will provide you with clear, step-by-step instructions to assist you in filling out the form correctly.

Follow the steps to complete the Missing Item Template successfully.

1. Click the ‘Get Form’ button to access the Missing Item Template and open it in your preferred form editor.
2. Enter the date on which you are filling out the form at the top. This provides a clear record of when the report was initiated.
3. Provide your organization’s name in the designated field. Ensure that the name is spelled correctly to avoid any issues.
4. Fill in the organization code. This is a unique identifier for your organization, which helps in tracking and processing the report.
5. Indicate where the property was located when it was last seen. Be specific about the building and room number to facilitate any searches.
6. List each item that is missing. For each item, fill out the property number, a brief description, the year it was acquired, and the original cost in the appropriate fields.
7. Record the date when the items were discovered as missing. This date is crucial since the form will be held for two years from the date of the reported loss.
8. If the item was stolen, specify the law enforcement agency where the theft was reported and include the date of the report. Remember to attach a copy of the police report, as this is a mandatory requirement.
9. Confirm that you have made all reasonable efforts to recover the lost items by elaborating on these efforts in the attached memorandum of explanation.
10. Sign and date the form in the property custodian delegate section. This confirms that you are authorized to report the missing items.
11. Complete the program administrator section with the appropriate names and codes, ensuring the form is properly authorized.
12. Finish by saving your changes. You can download, print, or share the form as necessary to complete the submission process.

Take the opportunity to fill out your documents online for efficiency and ease.