Get 1 Vehicle Authorization & Trade-in Form All ... - Rci Rutgers - Rci Rutgers

Filling out the Vehicle Authorization & Trade-In Form is an essential step in ensuring that all vehicle requests are properly evaluated and approved. This guide will walk you through each section of the form, making the process clear and straightforward.

Follow the steps to complete the Vehicle Authorization & Trade-In Form.

1. Press the ‘Get Form’ button to obtain the form and open it in a suitable editor.
2. In the 'Department' section, enter the department name requesting the vehicle. Then, fill in the corresponding campus name.
3. Provide your phone extension and fax number under the appropriate fields.
4. In the 'Requestor' field, write your name along with your title.
5. Sign the form in the 'Requestor Signature' section.
6. Obtain the necessary signature from the Dean, Director, or Vice President in the designated area with their name and title.
7. Choose between 'New Addition to the Fleet' or 'Replacement Vehicle' by marking the respective box. If selecting 'New Addition,' complete items 1-8, or if it is for a replacement, complete items 1-11.
8. For 'New Vehicle Information,' provide the vehicle type, business justification, estimated costs, frequency of use, and specify if the vehicle is a pool or assigned to an individual.
9. List the operators of the vehicle, and ensure that all listed drivers have completed the required defensive driving course.
10. Indicate whether sufficient funds are available for the purchase and if willing to purchase a bi-fuel or natural gas vehicle.
11. For the Trade-In or Vehicle Being Replaced section, select the appropriate disposal method and provide all vehicle details including make, model, year, mileage, and license plate number.
12. Fill out the location for vehicle inspection, and specify if there are any vehicle attachments that will be transferred.
13. Finally, submit the completed form to JoAnne G. Jackson, include the date on the approval section, and make sure to keep a copy for your records.

Complete your vehicle requests efficiently by filling out the form online.