Get Letter Request For Authority To Purchase Vehicle

Filling out the Letter Request For Authority To Purchase Vehicle correctly is essential for securing approval for vehicle purchases related to your project. This guide will provide step-by-step instructions to help users navigate the process with ease.

Follow the steps to complete your request efficiently.

1. Click ‘Get Form’ button to access the Letter Request For Authority To Purchase Vehicle form and open it in your editor.
2. Begin by filling in the header with your agency’s letterhead, including the name of the grantee agency and the date.
3. Insert the name and title of the project officer at the Department of Energy, along with their address.
4. Specify the subject line as 'Vehicle & Equipment Purchase Request' to clearly indicate the purpose of the letter.
5. Address the recipient using 'Dear Mr./Ms. [Last Name]' and proceed to explain the request for purchasing a vehicle and an infrared camera.
6. Detail the name of the grantee, the subgrantee agency, and mention that the items were not included in the current State Plan.
7. Provide information about the procurement process, including the three bids received for each item and the specifications requested.
8. State clearly which bids were the lowest for both the vehicle and the infrared camera, including the names of the dealerships and vendors.
9. Mention the total costs involved, including taxes, title, and delivery for both the vehicle and the infrared camera.
10. Affirm that all applicable state and federal procurement requirements will be met in the letter.
11. Include a closing statement thanking the recipient for their assistance and provide contact information for follow-up.
12. Finally, review your letter for accuracy, save changes, and proceed to download, print, or share the completed form.

Complete your Letter Request For Authority To Purchase Vehicle online today to start the approval process.