Get Quotation Summary Format

The Quotation Summary Format is an essential document for managing vendor quotes in a clear and organized manner. This guide will provide you with step-by-step instructions on how to successfully complete this form online, ensuring compliance with purchasing regulations.

Follow the steps to complete the Quotation Summary Format online.

1. Click ‘Get Form’ button to access the Quotation Summary Format. This action will enable you to open the document in the editing interface.
2. Begin by entering the vendor name in the designated field. This information identifies the company providing the quoted items.
3. Input the complete street address or P.O. box of the vendor in the appropriate section. Accuracy is important for any required communications.
4. Fill in the city, state, and zip code of the vendor. This information ensures the complete contact details are recorded.
5. Enter the federal I.D. number of the vendor, which is necessary for tax and identification purposes.
6. Ensure you note the department's requirement to obtain at least three written quotes before finalizing the contract. This ensures compliance with college purchasing regulations.
7. Record the telephone number of the vendor for future reference and communication.
8. List the items being quoted by entering the description in the designated area. Be as detailed as possible to avoid misunderstandings.
9. In the quantity, unit, unit price, and total sections, input the relevant data for each item quoted. Ensure all figures are accurate to avoid any discrepancies.
10. Provide an explanation if the lowest bidder was not selected, including your rationale for the selection for transparency.
11. Finally, fill in the date the quote was obtained, along with the printed name and signature of the person completing the form. Also, include their title and extension number. This information validates the eligibility of the submitted quotes.
12. Once all fields are completed, you can save your changes, download the document, print it for your records, or share it as required.

Complete your documents online with confidence today!