Get Or W2 File Specifications 2022-2025

The Oregon W2 File Specifications provide essential guidelines for employers and payroll service providers to report W-2 wage and tax statements electronically. This guide will help you understand how to accurately complete the specifications to ensure compliance and avoid penalties.

Follow the steps to accurately complete the OR W2 File Specifications

1. Press the ‘Get Form’ button to obtain the form and open it in your preferred digital format.
2. Review the record format and layout specifications, ensuring you understand the required fields: RA, RE, RW, RS, RT, and RF. Each of these records serves a specific purpose, such as identifying the submitter, employer, and employee wage records. Make sure to follow the guidelines on each record's format and required information.
3. Fill out the Submitter Record (RA), providing the submitter's details such as name and contact information according to the specifications provided.
4. Complete the Employer Record (RE) with accurate employer information, including the Employer Identification Number (EIN) and withholding account number if applicable.
5. Input the Employee Wage Record (RW) for each employee, ensuring to enter the Social Security Number (SSN) and wage details exactly as specified.
6. Provide the State Record (RS) with the necessary information regarding state taxable wages and taxes withheld. Pay attention to the specific positions and formats outlined in the specifications, especially for fields related to the Statewide Transit Tax.
7. Ensure the Total Record (RT) summarizes the total amounts from the employee records and adheres to the format guidelines.
8. Lastly, prepare the State Total Record (RV) to account for total taxable wages and taxes withheld, as well as any necessary summary information. After all sections are complete, review for accuracy and completeness across all records.
9. Save your completed changes. Once finalized, you may download, print, or share your form according to your organizational needs.

Complete your documents online for efficient filing and compliance.