Get Northwestern University Visitor's Expense Report 2022-2025

Filing the Northwestern University Visitor's Expense Report online is a straightforward process that helps ensure you are reimbursed for eligible expenses incurred during university-related activities. This guide provides a clear, step-by-step approach to accurately complete the form and submit your expenses for reimbursement.

Follow the steps to complete your Visitor's Expense Report online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in the department name and department code in the designated fields. This information identifies the department responsible for the expenses.
3. Enter the request date and request number in the appropriate fields to initiate your reimbursement request.
4. Provide the department contact information, including their phone number and email address, for any follow-up related to your submission.
5. In the visitor section, complete the visitor’s name, address, city, state, ZIP code, and phone number. This information is essential for identifying who incurred the expenses.
6. Indicate the date(s) of travel or expense in the specified fields, marking the start and end of your travel or expense period.
7. For each expense item, provide a description and comply with documentation requirements, ensuring that original receipts are attached as instructed. Common categories include air, rail, taxi, and ground transportation.
8. List the mileage incurred if applicable, ensuring that you only include miles traveled during the specified time frame.
9. Complete the sections for hotel room and tax, meals, and incidentals by providing all necessitated documentation and attaching original receipts for all claimed expenses.
10. Certify that all amounts stated are accurate and that you have not received reimbursement for the same expenses from any other entity. Sign and date this certification.
11. Enter a brief business purpose and explanation of the expenses at the end of the form to clarify the context of your expenditures.
12. After reviewing the information entered for accuracy, users may save changes, download, print, or share the completed form as required.

Start filling out your Northwestern University Visitor's Expense Report online today for timely reimbursement.