Ail: Visitor Vendor Code: VISITOR: Please Complete this Section Visitor Name: Address: City, State ZIP: Phone: Date(s) of Travel or Expense From: To: Expense Item Description, Documentation Requirements Coach rate; attach original passenger receipt Air Attach original passenger receipt Rail Taxi, etc., attach original receipts and include tip Ground Transportation Enter Mileage incurred between before 12/31/2020: Automobile Enter Mileage incurred on or after Other Transport Hotel Room & Tax M.
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How to fill out the Northwestern University Visitor's Expense Report online
This guide provides users with clear instructions on how to complete the Northwestern University Visitor's Expense Report online. By following these detailed steps, individuals can efficiently fill out the report to ensure timely reimbursement for their travel-related expenses.
Follow the steps to complete the Visitor's Expense Report online
- Press the ‘Get Form’ button to access the Visitor's Expense Report and open it for online editing.
- Begin by filling out the department section. Enter the department name and the associated department code to identify the respective cost center.
- Next, provide the request date and request number, which help track the expense report within university systems.
- Enter the department contact's information, including their name, phone number, and email address to facilitate any follow-up inquiries.
- In the 'Visitor' section, input the visitor's name, complete address, and a valid contact phone number.
- Specify the date(s) of travel or the expense, indicating both the starting and ending dates.
- Under the expense items, detail all relevant expenses such as air travel, rail, ground transportation, and accommodation. Attach original receipts for each applicable expense.
- Ensure that any mileage incurred is recorded with the appropriate dates, using the specified rates per mile as a part of the claim.
- Complete the incidentals section, attaching original receipts for any non-travel expenses, ensuring not to exceed university guidelines for reimbursement.
- Review your entries and certify that the expenses claimed are valid for university-related activities, then provide your signature and date.
- Finally, save your changes, then download, print, or share the completed form as needed.
Begin filling out your Visitor's Expense Report online today for an efficient reimbursement process.
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