HSE Cold Chain/Fridge Breakdown/Power failure Forming the event of a cold chain excursion, fridge breakdown or power failure, please complete and return this form immediately to the NIO pharmacist.

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How to fill out the IE HSE Cold Chain/Fridge Breakdown/Power Failure Form online

Completing the IE HSE Cold Chain/Fridge Breakdown/Power Failure Form online is essential for reporting incidents related to vaccine storage. This guide will provide you with clear, step-by-step instructions to help you accurately fill out the form and ensure proper reporting.

Follow the steps to successfully complete the form.

  1. Click the ‘Get Form’ button to access the form and open it for editing.
  2. In the first section, enter the name of the surgery where the cold chain incident occurred. This helps identify the location of the event.
  3. Next, provide your NCCS account number, which is a 7-digit number beginning with 300. This number is crucial for record-keeping.
  4. Then, fill in your contact name and phone number for any follow-up or clarification needed regarding the incident.
  5. In the product section, list the vaccines that were affected, indicating their quantity and batch number. Choose from the specified options such as Infanrix Hexa or COVID-19 vaccines.
  6. Record the last recorded fridge temperature along with the date and time. This is important for assessing the condition of the vaccines.
  7. Specify the duration for which the vaccines were outside the acceptable temperature range of +2°C to +8°C.
  8. Enter the maximum or minimum temperature recorded during the breach to provide crucial heating or cooling information.
  9. Indicate whether the vaccines involved had experienced previous temperature excursions by answering 'Yes' or 'No'.
  10. Review all fields for accuracy and completeness. Once verified, you can save changes, download, print, or share the form as needed.

Complete the IE HSE Cold Chain/Fridge Breakdown/Power Failure Form online now to ensure proper documentation of the incident.

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How long can a vaccine be out of a fridge?

Vaccine may be stored between 8°C to 25°C (46°F to 77°F) for a total of 24 hours.

Cold chain is said to be properly maintained if and only if there is proper temperature monitoring (twice daily monitoring), proper review of vaccine vial monitoring to check exposure of vaccine to heat, undertaking shake test to check exposure of vaccine to freezing temperature, adherence to the first expiry first out ...

Coolant packs (often called ice packs) are flat, square plastic bottles that are filled with water and cooled. They are used to keep vaccines cool inside the vaccine carrier or cold box. The number of coolant packs required for a cold box or vaccine carrier varies ing to the type of cold box or vaccine carriers.

Check the temperature to ensure the vaccines have not been exposed to temperatures above 35°F or below 32°F. Vaccines should remain in the refrigerator until immediately before they are administered. They should be returned to the refrigerator immediately after drawing up each recommended dose.

If a cold chain breach has occurred, report it to Public Health Unit (PHU) immediately on 1300 066 055. Isolate vaccines do not use or discard vaccines until advice is received from the PHU.

Be dedicated to one fridge – there should be a book for each fridge. Vaccines used within general practice should usually be used directly from the refrigerator. protected from light, as exposure to ultraviolet light will cause loss of potency. The original packaging is printed with the expiry dates and batch numbers.

A breakdown in the “Cold Chain” occurs when vaccines are NOT stored between +2˚C and +8˚C. This can be due to delay in refrigerating vaccines once delivered, faulty fridge, electrical power cut, fridge unplugged /switched off, or fridge door left open.

All vaccines are sensitive to heat, cold and light and must be kept at temperatures between +2˚C and +8˚C. Vaccines stored outside this temperature range or exposed to either UV or fluorescent light can result in the loss of potency (see Appendix IV).

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