Get Document Standardization Guide 2017-2025

Filling out the Document Standardization Guide correctly is essential for ensuring your documents are processed without delay. This guide provides you with clear instructions on how to navigate each component of the form effectively, ensuring compliance with all necessary standards.

Follow the steps to successfully complete the Document Standardization Guide online.

1. Click ‘Get Form’ button to obtain the Document Standardization Guide and open it in the editor.
2. Begin by ensuring that the first page of your document adheres to formatting requirements: maintain a three-inch margin at the top and one-inch margins on the sides and bottom.
3. Include the return address within the three-inch margin, as it is the only item permitted in that space.
4. Clearly indicate the document title or titles on the first page.
5. If applicable, include reference numbers assigned or released for each document.
6. List the names of the grantors and grantees, ensuring you reference pages where additional names can be found.
7. Provide an abbreviated legal description, such as section/township/range or lot/block/plat.
8. If your document has a legal description, include the assessor's property tax parcel number or account number.
9. If you choose to use a coversheet, it must fulfill the three-inch margin requirement and match the document title exactly. Note that a $1.00 fee applies for additional pages.
10. For all subsequent pages, set one-inch margins at the top, bottom, and both sides, ensuring no attachments are taped, stapled, or glued.
11. Ensure the font size is at least 8 point, with the paper size not exceeding 8½ x 14 inches.
12. Use paper that is capable of producing legible images, and ensure ink is of an appropriate color.
13. Verify that all seals are legible and capable of being imaged.
14. Be aware of the provision for non-standard recording, which incurs a $50 fee, noting it does not ensure legibility.
15. Finally, review all sections of your document to avoid common problems such as signatures in margins or missing parcel numbers.
16. Once completed, save your changes, download, print, or share the document as needed.

Complete your documents online today for seamless processing.