Get Missouri Western State University Ss1 Form Instructions 2018-2025

The Missouri Western State University SS1 Form is essential for the proper disposal of computer equipment containing confidential data. This guide provides clear, step-by-step instructions to help you successfully fill out the form online, ensuring compliance with state regulations.

Follow the steps to efficiently complete the SS1 Form online.

1. Press the ‘Get Form’ button to obtain the form and open it in the online editor.
2. Enter the date of disposal in the designated field. This should reflect the exact date when the equipment will be surplused.
3. Fill in the department name responsible for the disposal of the equipment. This identifies the entity that is initiating the process.
4. Provide the inventory number, which is the five-digit MWSU metal and/or barcode tag number found on the computer's CPU or asset.
5. If a computer or piece of equipment lacks an MWSU tag, contact the Fixed Asset Accountant for further guidance on how to proceed.
6. In the description section, provide a detailed description of the equipment. Include the brand name and model number, using an example format such as 'Dell Optiplex GX3040.'
7. Input the serial number of the computer CPU, using the Service Tag number for Dell products.
8. Enter the quantity of the equipment being disposed of. This will always be '1'.
9. Indicate the condition code, which must be 'C' for condemned equipment.
10. The Department Director or Chairperson must sign and date the form in the designated section to verify the information provided.
11. Before submitting the form to the Physical Plant, contact Information Technology Services (ITS). They will sign and date the SS1 form in the 'Sanitizer Signature' and 'Date Sanitized' boxes.
12. Ensure ITS pulls the hard drive and notes on the form that 'Hard Drive Pulled' has been completed. They should mark 'YES' in both applicable boxes and provide their full signature.
13. Make a copy of the completed SS1 form for departmental records.
14. Attach the original SS1 form to the MWSU Surplus Inventory Disposal Form.
15. All forms should be attached to a Maintenance Request before being sent to the Physical Plant, where they will forward to the Capital Asset Accountant.
16. Remember that the Physical Plant will not dispose of any equipment without a fully completed SS1 form. Reach out to the Capital Asset Accountant at X5917 for any questions.

Complete your documents online to ensure smooth processing and compliance.