Follow the steps to accurately complete the report.

1. Click ‘Get Form’ button to access the report. This action will open the report in an editable format for you to begin filling out.
2. Start by entering the name of your agency or institution at the top of the form, along with the agency number. In this case, it will be Sam Houston State University and the respective number 753.
3. Fill in the place and city of occurrence where the property was lost, damaged, or stolen. This provides context for the incident.
4. Indicate if the police agency was notified by filling in the relevant details along with the police report number if available.
5. Document the serial numbers or state property number and component number associated with the lost or damaged item.
6. List the person(s) responsible for the asset, ensuring accurate information to clarify accountability.
7. Specify the county, estimated value at the date of loss, purchase date, and purchase value of the item. This information aids in processing the report.
8. Provide a detailed description of the property, including its condition and any specific features that may help identify it.
9. Fill in the location of the item prior to the incident, which includes the property manager's name and contact phone number for further communication.
10. In the detailed report section, describe the circumstances of the loss or damage, including security measures that were in place when the incident occurred.
11. Select the correct box regarding negligence based on your investigation, as this will impact how the report is processed.
12. Ensure the form is signed and dated by the agency or institution head or their designated representative, who should hold a rank higher than that of the property manager.
13. Finally, retain a copy of the completed form for your records. If negligence is identified, submit the relevant documents to the Office of the Attorney General as instructed.

Complete your report online by following these detailed steps and ensure proper handling of your missing, damaged, or stolen property.