Get Sample Of A Group Constitution

Filling out the Sample of A Group Constitution is an important step in establishing your cycling group. This guide will walk you through the process, ensuring that you provide all necessary information clearly and effectively.

Follow the steps to complete your group constitution successfully.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter the club name in the designated space at the start of the document. This identifies your cycling group officially.
3. Clearly state the purposes of the group, specifying both the geographical area or demographic you aim to promote cycling among.
4. List the committee members, including at least three individuals who will serve as Chair, Secretary, and Treasurer. Ensure each role is correctly filled.
5. Include any additional roles that your committee will have, such as Membership Secretary and Welfare Officer. You may add or remove roles as needed.
6. Define the eligibility criteria for membership based on age, location, ability, or interest, and remove the options that do not apply.
7. Specify the annual subscription fee, which will be determined at the Annual General Meeting by the committee.
8. Detail the criteria for membership removal or refusal and outline the process for appeal against such decisions.
9. Indicate the frequency of committee meetings, choosing from options such as monthly, weekly, or bi-annually.
10. Set the schedule for your Annual General Meeting, making sure to leave the designated space for the specific month.
11. Outline the procedure for members to submit motions for the AGM, specifying that these must be submitted in writing at least 21 days in advance.
12. Mention the election process for the committee members during the AGM, detailing that any member may stand for election.
13. Clarify the voting rights of members at General Meetings, including the requirement to be present in person.
14. State the quorum for meetings, specifying either a number of members or a percentage of the total membership.
15. Explain the process for convening Special General Meetings through a written request to the Secretary with at least 21 days' notice.
16. Appoint an Honorary Auditor to oversee the accounts, ensuring they are not a committee member, and outline the annual scrutiny of accounts.
17. Emphasize that the property and funds of the group must not be used for personal gain.
18. Provide conditions under which the committee may dissolve the group, particularly regarding membership viability or insufficient funds.
19. State the disposition of assets upon dissolution, whether they will be distributed among members or donated to charity.
20. Once all sections are filled out, review your entries for accuracy, save the changes, and choose to download, print, or share the completed form.

Start completing your group constitution online today!