Get Travel And Expense Account Voucher - Maine.gov - State Me

Filling out the Travel And Expense Account Voucher is an essential process for employees seeking reimbursement for travel-related expenses incurred while conducting official state business. This guide provides clear and detailed instructions to help users complete the form accurately and efficiently, ensuring compliance with state policies.

Follow the steps to successfully complete the Travel And Expense Account Voucher online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling out the vendor number, department, and document number at the top of the form. Ensure these fields are accurate as they are crucial for processing your voucher.
3. Next, provide the traveler’s name and address in the designated section. This information will identify the payee of the submitted voucher.
4. Indicate the bargaining unit, normal work hours, and work phone number for your record keeping. These details will help in categorizing the form for payroll systems.
5. In the department, board or commission section, enter the relevant body related to the travel. Include the destination city and county to specify where the travel took place.
6. Complete the purpose of travel field, detailing the reason for your trip. This information is crucial for justifying the expenses.
7. Provide the travel dates by filling in the specific year, month, and day for your departure and return, ensuring the correct timeline is established.
8. Log the transportation details, including the miles traveled, the amount claimed, and any additional expenses such as tolls or parking under the 'Other' section.
9. For lodging, enter the total cost incurred during the travel. If meals are claimed as well, specify the amount for each category (B, L, D) and ensure receipts are attached where applicable.
10. Fill in the coding fields for cost center, fund, department, unit, and program as necessary, ensuring all financial tracking is correct.
11. Finally, provide your certification by signing and dating the form in the designated areas. Ensure that all required signatures are collected to validate the submission.
12. After completing all sections of the form, save your changes, and you may proceed to download, print, or share the form as required.

Start completing your Travel And Expense Account Voucher online today to ensure timely processing of your expense claims.