Follow the steps to fill out the form correctly.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. In the opening section, fill in the date of submission at the top of the letter. Ensure the date reflects the day you are preparing the document.
3. Address the letter to the relevant authorities. Include the designation and full address of the Assistant Vice President at the National Stock Exchange of India and the Assistant General Manager at BSE Ltd. Make sure to include complete address details.
4. In the body of the letter, begin with a polite salutation such as 'Dear Sir' or 'Dear Madam'. Then, follow with a brief statement regarding the communication’s purpose related to the interim dividend.
5. Clearly state the date and details of the board meeting during which the interim dividend was declared. Include the amount and share specifics where applicable.
6. Mention the recipients of the email communication, ensuring to note that it is directed to shareholders whose addresses are registered with the company or depository participant.
7. Conclude with a statement for reference and records, followed by a formal closing such as 'Thanking you'.
8. Sign the document digitally or print it for signing. Include the name, designation, and membership number of the person who is signing the letter.
9. Finally, review the document for accuracy, save the changes, and choose to download or print the completed form for distribution.

Ensure you complete the necessary documentation accurately and submit online to stay compliant with tax updates.