Get Procurement Intake Form - University Hospital

Filling out the Procurement Intake Form is an essential process for departments at University Hospital that need to purchase goods or services exceeding $40,000. This guide will provide you with clear and detailed instructions for successfully completing the form online.

Follow the steps to complete the Procurement Intake Form effectively.

1. Click ‘Get Form’ button to obtain the form and open it for completion.
2. Begin by filling out the department information. Provide the requesting department name, additional department details, and the contact person's name. This information is critical for processing your request.
3. Next, enter the supplier information if known. Fill in the supplier's name and supplier number if they have an existing record in the MarketPlace. Providing this information can expedite the procurement process.
4. Complete the title, phone number, and email of the contact person for this procurement request. Ensure correct details to facilitate communication.
5. Indicate the contract start and expiration dates. This helps outline the duration of the procurement agreement.
6. Enter the total amount requested for the purchase if you have this information. This detail will assist in budgeting and cost approvals.
7. Select all applicable categories for the procurement by checking the relevant boxes. Categories include consumable goods, professional services, capital equipment, and more.
8. If the service or product has been previously procured, please include the prior contract number to assist with reference.
9. Provide a brief summary detailing the nature and purpose of the goods or services to be purchased. This summary is useful for understanding the context of the request.
10. Attach any quotes or proposed contracts available to support your request. Use extra sheets if necessary for detailed information.
11. For procurement services use only, leave sections for contract type/number and assigned buyer empty, as these will be filled out by the procurement office.
12. Finally, click on the icon to submit the completed form or email it to uhpurchasing@uhnj.org. Avoid submitting a printed or scanned copy; only original fillable PDF forms will be accepted.

Complete your Procurement Intake Form online to facilitate quicker approval and procurement processes.