Get Vehicle Usage Log

Filling out the Vehicle Usage Log is essential for maintaining accurate records of state-owned vehicle usage. This guide will walk you through the process of completing this form online, ensuring you capture all necessary details effectively.

Follow the steps to complete the Vehicle Usage Log accurately.

1. Press the ‘Get Form’ button to obtain the Vehicle Usage Log and open it in your preferred online editor.
2. Fill in the department name where the vehicle is primarily used. This identifies the responsible unit for the vehicle.
3. Enter the vehicle homebase. This is the location where the vehicle is typically stored.
4. Indicate the week ended by selecting the appropriate Sunday date. This helps organize trips by week.
5. Provide the door number of the vehicle, which is usually displayed on the side of the vehicle.
6. Input the vehicle's license plate number to ensure proper identification.
7. Describe the vehicle by including details such as color, year, make, and type.
8. Record the date of each trip, reflecting when the vehicle was in use.
9. Enter the number of people being transported during the trip, including the driver.
10. Log the trip start time and odometer reading at the commencement of the trip.
11. Document the trip end time and odometer reading when the trip concludes.
12. Select the reason for the trip from the provided list, adding any necessary explanations in the remarks section.
13. Print the name of the driver and include their initials to confirm responsibility for the trip.
14. In the incidental costs section, note down any fuel or fluid type added, along with the quantity and total cost.
15. If applicable, list any outsourced materials or labor costs incurred during the vehicle's usage.
16. Include a description of the outsourced work performed on the vehicle.
17. Once all fields are filled out, you can save changes, download, print, or share the completed form as necessary.

Complete your Vehicle Usage Log online to ensure accurate records of vehicle use.