Get Inventory Surplus Declaration Form

Filling out the Inventory Surplus Declaration Form online is a straightforward process that ensures your surplus items are properly documented and approved for disposal. This guide will walk you through each section of the form, providing clear instructions to help you complete it accurately.

Follow the steps to fill out the form correctly

1. Click the ‘Get Form’ button to access the Inventory Surplus Declaration Form and open it in your preferred digital editor.
2. Begin by entering the building name in the designated field. Make sure to specify the correct facility where the surplus items are located.
3. In the 'Name' field, provide your name or the name of the person responsible for submitting the form. This ensures clear communication regarding approval and follow-up.
4. Enter the current date in the provided section. This date is critical for tracking submission timelines, especially for the 30-day requirement before scheduled pickups.
5. Specify the room number where the surplus items are stored. Accurate room identification helps streamline the pickup process.
6. List each item to be declared surplus individually. For textbooks, include the quantity, title, and ISBN number. Clearly specify the number of boxes for shipping.
7. For all serial numbered equipment (e.g., computers, electronics), ensure to include the individual serial numbers. This is mandatory for approval.
8. Assess the physical condition of each item. Use the designated terms—Excellent, Good, Poor, or Discard—based on their state, as instructed.
9. Once all items are listed and assessed, ensure that all information is accurate before proceeding to submit the form.
10. Submit the original form to the District Office for approval. Make sure to keep a copy for your records.
11. After submission, ensure to follow pickup scheduling instructions, referring to the relevant guidelines and checklists for safe item transport.

Complete your Inventory Surplus Declaration Form online today to ensure a smooth and efficient process!