Get Media Alert Template

The Media Alert Template is a valuable tool for informing media representatives about press conferences, briefings, and facility tours related to drinking water advisories. This guide will help you fill out the template accurately and effectively to ensure clear communication with the media.

Follow the steps to complete your Media Alert Template

1. Click ‘Get Form’ button to access the Media Alert Template and open it in your editing interface.
2. Begin by filling in the press contact information. Replace the placeholder text with the name, title, organization, office phone, cell phone, and email of the main contact person for the media.
3. Next, provide the water system contact information. Similarly, include the relevant details of the individual representing the water system using the format specified in the template.
4. For the event details, replace '[Water System]' with the name of your specific water system, and detail the nature of the event by filling in the 'What' field with the type of event such as 'press conference,' 'briefing,' or 'tour of facilities'.
5. Input the date and time of the event in the specified 'When' section, ensuring accuracy for proper scheduling.
6. Fill in the 'Where' section with the complete address of the event location, including directions if necessary, to help attendees find the site easily.
7. In 'With Whom,' list the names and titles of individuals who will be present, including the spokesperson for the water system and any partner representatives.
8. Articulate the purpose of the event in the 'Why' section, explaining the importance of water quality and how the event is related to the advisory. Use clear and concise language.
9. Include an RSVP contact in the space provided, indicating who should be contacted, along with their phone number and email address, and specify a deadline for responses.
10. Lastly, replace the placeholder in '[Name of water system]' with your community's name and give a brief description of the organization providing the water.
11. Once all fields have been completed, review the entire form for accuracy, then save your changes. You may choose to download, print, or share the completed Media Alert Template.

Get started on filling out your Media Alert Template online today!