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Get Purchase Order Change Form. Purchase Order Change Form
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How to fill out the Purchase Order Change Form online
Completing a Purchase Order Change Form is essential for managing changes to existing purchase orders. This guide provides comprehensive, step-by-step instructions for filling out the form accurately and efficiently, ensuring that all necessary information is included.
Follow the steps to successfully complete the Purchase Order Change Form
- Press the ‘Get Form’ button to obtain the Purchase Order Change Form and open it in your preferred editor.
- Fill in the Purchase Order number in the designated field, along with the purchasing group and shopping cart information.
- Enter the fiscal year (FY) and the supplier's name in the appropriate sections.
- Specify the action requested by filling in your name, date, and contact information, including phone number and email address.
- Select the desired action by checking the appropriate box on the left or right section. Options include 'No Further Action Required' or 'Further Action Required.'
- If you select 'Further Action Required,' complete the next four sections based on the action type: Close, Budgetary Modifications, or Cancel.
- For a decrease in order amount, provide details such as Line Item Number, Cost Object Type, Cost Object Number, GL Account Number, Business Area, Grant Number, Current Amount, Amount to Decrease, and New Amount.
- If making budgetary modifications, provide clarifications and ensure that the total amount being transferred matches the 'From' and 'To' amounts.
- Complete the 'Detailed Justification' section, explaining the specific reason for any decrease or modification.
- Secure the required approvals by having the Financial Officer and Budget Administrator provide their names, signatures, and dates.
- After completing the form, rename the file to ‘POCF’, attach it to an email, and send it to purchasing@psu.edu, referencing the shopping cart or PO number in the subject line.
Start completing your Purchase Order Change Form online now to ensure timely processing of your changes.
Order forms may be used in some processes and are more similar to purchase orders in that the buyer fills one out to begin an ordering process. The main difference, however, is that the official order form template is provided by the seller, and, as a result, the buyer is placing an order on the terms of the vendor.
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