Get Single / Sole Source Justification Form - Stanford University

This guide provides detailed instructions on completing the Single / Sole Source Justification Form required by Stanford University. It aims to assist users in navigating the form efficiently and accurately.

Follow the steps to complete the Single / Sole Source Justification Form online

1. Press the ‘Get Form’ button to access the form and open it in the online editor.
2. Fill out the requester name and title. Ensure that this individual is prepared to defend the justification provided in the form.
3. Enter the requester department and requisition number for reference.
4. Provide details about the requested single or sole source supplier, including company name, contact name, address, city, state, ZIP code, and phone number, along with the email address.
5. Indicate whether the recommended company is the manufacturer of the items by selecting 'Yes' or 'No'.
6. Specify if the manufacturer sells the items through distributors by answering 'Yes' or 'No'.
7. Describe the product or service clearly. Include the full scope of work needed, installation requirements, brand, model, and part number if applicable.
8. Identify the delivery schedule, specifying the desired delivery date or the timeframe for the work to be performed.
9. Provide an estimated cost for the items or services required.
10. In the section for the sole source rationale, explain why the recommended supplier is the only company that can fulfill the requirements. Address any technological superiority or performance risks that justify this choice.
11. Complete the checklist, indicating reasons why the selected contractor is uniquely qualified. Check all that apply and provide supporting details.
12. Acknowledge the university's requirements by completing the acknowledgment section with the date. Confirm that all necessary technical information has been gathered and ensure there are no conflicts of interest involved.
13. After completing all sections, save changes, download, print, or share the form as needed.

Complete your Single / Sole Source Justification Form online today to ensure a smooth procurement process.