Get Procurement Log Template

Filling out the Procurement Log Template is essential for documenting informal procurement activities. This guide provides clear steps to help users complete the template efficiently and accurately.

Follow the steps to fill out the Procurement Log Template successfully.

1. Click ‘Get Form’ button to acquire the template and open it for editing.
2. Identify and enter the names of potential suppliers in the ‘Supplier Name’ section.
3. List the ‘Items to be Purchased’ along with their required details: (a) Delivery Frequency, (b) Bid validity period, and (c) Any special requirements or specifications.
4. For each product, write the ‘Product name & specification’ for all bidders — ensure the same product details are quoted.
5. Record the estimated ‘Quantity’ needed for each item.
6. Input the ‘Unit Price’ quoted by each bidder and calculate the ‘Extended Price’ by multiplying the unit price by the quantity.
7. Repeat the above steps for the second and third bidders.
8. Review the quotes and mark the selected bidder by placing a check mark next to their name in the *Bidder Selected (BS) section.
9. Document the ‘Method of contact’ used to communicate with each vendor.
10. Enter the name of the person who quoted the price.
11. Specify the date when each vendor was contacted.
12. Include any additional notes that may provide useful information.
13. Sign and include the title of the person completing the form.
14. Indicate the date of signature.
15. Finally, fill in details for the selected bidder such as their name, date notified, and method of notification.

Complete your Procurement Log Template online today to streamline your procurement process.