Get Title Vi Pre-audit Survey

The Title VI Pre-Audit Survey is a critical document for ensuring compliance with nondiscrimination laws. This guide provides step-by-step instructions on how to accurately complete the survey online, ensuring that all required information is gathered effectively and efficiently.

Follow the steps to complete the Title VI Pre-Audit Survey online.

1. Press the ‘Get Form’ button to access the Title VI Pre-Audit Survey and open it in the editing interface.
2. Begin by filling in the name of your entity in the designated field. Make sure to provide the full legal name as recognized.
3. Enter your phone number in the corresponding field, ensuring it is a current and reachable number.
4. In the section labeled 'Type of entity', select one option: Government/Municipality, Private Business, or Non-Profit.
5. Complete the address fields: include your full street address, city, state, and zip code. Accuracy in this information is essential.
6. Specify the county in which your entity is located, as this information is relevant for compliance purposes.
7. Respond to the questions about the racial composition of both your service area and your advisory board. Be thorough and factual in your answers.
8. Detail how your advisory board reflects the community’s population composition. Provide pertinent information that showcases diversity.
9. If applicable, attach your agency’s written policy of nondiscrimination. If you do not have one, indicate your intention to adopt TDEC's sample policy and include the adoption date.
10. Provide a copy of your Limited English Proficiency (LEP) Plan or indicate your adoption of TDEC’s sample plan with the date.
11. Explain how your agency provides Title VI training to your staff. Include specifics about the training processes.
12. If your agency has a Title VI training program, attach documentation. If not, indicate your use of TDEC’s online training module, ensuring to mention Certificate retention.
13. Describe your advertising methods for projects and programs, highlighting outreach aspects.
14. Attach your agency’s procedures for reviewing Title VI complaints or mention the adoption of TDEC’s sample procedures with the date.
15. Indicate whether any federal or state agency has found your agency in noncompliance with civil rights requirements and attach relevant documentation if applicable.
16. Specify if a civil rights compliance review has taken place within the past two years, providing any required additional documents.
17. Complete the declaration section, including the printed name, title, signature, and date of the Compliance Officer.
18. Similarly, complete the declaration for the Chief Administrator or Supervising Authority, ensuring all information is accurate and complete.
19. Finally, save your changes, and if needed, download, print, or share the completed form as required.

Complete the Title VI Pre-Audit Survey online today to ensure compliance and contribute to nondiscrimination efforts.