Get Records Destruction Form Texas A&m University

This guide will assist you in filling out the Records Destruction Form at Texas A&M University online. Understanding each component of the form is crucial for the appropriate management and destruction of your records.

Follow the steps to fill out the Records Destruction Form effectively.

1. Click 'Get Form' button to obtain the Records Destruction Form. This action allows you to access the document and begin filling it out.
2. Fill in the department name, date, office T-box, and phone number in the respective fields. Accurate information is essential for proper tracking.
3. Reference the current A&M System Records Retention Schedule to find the description of your records and enter the corresponding Agency Item number in the 'Retention Schedule Agency Item#' column.
4. In the 'Description' column, provide a clear description of the records. You can use the retention schedule description or specify your own detailed document description.
5. Specify the Date Range of the records. Include both month and year to ensure clarity regarding the records' duration.
6. Input the Retention Period for the records as indicated in the Records Retention Schedule. This is crucial for compliance.
7. Indicate the Medium of the records (e.g., paper, electronic) in the designated field to provide context on how the records are stored.
8. Check the Departmental Certification/Request for Destruction box to confirm that the records have met the necessary criteria for destruction. The form will be reviewed by Records Management.
9. Ensure both the Department Records Coordinator and the Department Head sign the form. Their approval is required for the Records Management team to proceed with the review.
10. Submit the original Records Destruction Form to the appropriate department and keep a copy for your records for future reference.

Complete your Records Destruction Form online today to ensure proper document management.