Get AR 25-50 2020-2024

F 2. Purpose The purpose of this evaluation is to assist users of AR 25 50 in evaluating the key internal controls listed. It is not intended to cover all controls. Army Regulation 25 50 Information Management Records Management Preparing and Managing Correspondence Headquarters Department of the Army Washington DC 17 May 2013 UNCLASSIFED SUMMARY of CHANGE AR 25 50 This major revision dated 17 May 2013-o Transfers proponency for the Army s correspondence program from the Deputy Chief of Staff G-1 to the Administrative Assistant to the Secretary of the Army para 1-4a. When referencing publications include the number title and date for example AR 25 50 the number and title prevents the correspondence from having to be revised and republished when one of the references is updated. subject Training for U.S. Army Materiel Command Personnel Letter Office of the General Counsel SAGC July 16 2013 subject if used and Message HQ TRADOC ATPL TDD OR 101623Z Sep 13 subject Correspondence Management. Listed by paragraph and page number Chapter 1 Preparing Correspondence page 1 Section I General page 1 Purpose 1 1 page 1 References 1 2 page 1 Explanation of abbreviations and terms 1 3 page 1 Responsibilities 1 4 page 1 Restrictions to this regulation 1 5 page 1 Objectives 1 6 page 1 General Correspondence Guidance page 1 Methods of communication 1 7 page 1 This regulation supersedes AR 25 50 dated 3 June 2002. AR 25 50 17 May 2013 i Contents Continued Direct communications 1 8 page 2 Routing through channels 1 9 page 2 Writing quality 1 10 page 2 Exclusive For correspondence 1 11 page 2 Specific Correspondence Guidance page 2 Dissemination of command instructions 1 12 page 2 Unique capitalization 1 13 page 2 Abbreviations brevity codes and acronyms 1 14 page 2 Letterhead 1 15 page 3 Paper 1 16 page 3 Type fonts and sizes 1 17 page 3 Ink color 1 18 page 3 Copies 1 19 page 3 Classified and special handling correspondence 1 20 page 3 Identifying a point of contact 1 21 page 4 Identifying the originating office 1 22 page 4 Expressing a date 1 23 page 4 Expressing time 1 24 page 4 Suspense date 1 25 page 4 Addressing 1 26 page 4 Postscripts 1 27 page 4 Page and paragraph numbering 1 29 page 5 Using boldface and italic type for emphasis 1 30 page 5 Distribution formulas 1 31 page 5 Identifying and listing enclosures 1 32 page 5 Nine-digit ZIP code ZIP 4 code 1 33 page 5 North Atlantic Treaty Organization correspondence 1 34 page 5 Recordkeeping requirements for delegations of signature authority 1 35 page 5 Effective Writing and Correspondence The Army Writing Style page 6 Standards for Army writing 1 36 page 6 Constructing military correspondence 1 37 page 6 Preparing Memorandums page 6 Use 2 2 page 6 General rules 2 3 page 6 Format 2 4 page 7 Multiple-page memorandums 2 5 page 8 Memorandum of understanding or memorandum of agreement 2 6 page 8 Memorandum for record 2 7 page 9 Preparing Letters page 32 Use 3 2 page 32 Response phrases 3 3 page 32 ii Format 3 6 page 32 Listing Enclosures Placing Tabs and Assembling Correspondence page 40 Enclosures 4 2 page 40 Tabbing enclosures 4 3 page 41 Tabbing correspondence packages 4 4 page 41 Processing Correspondence and Official Mail page 43 Cost Reduction Methods page 43 Reducing mail costs 5 1 page 43 Disseminating correspondence via messenger envelopes 5 2 page 43 Envelopes page 43 Size 5 3 page 43 Folding and fastening 5 4 page 43 Preparing envelopes for mailing 5 5 page 43 Address locations on larger than letter-sized flat mail 5 6 page 44 Addressing Mail page 44 Delivery address 5 7 page 44 Return address 5 8 page 45 Addressing 5 9 page 45 Address format 5 10 page 45 Address content 5 11 page 46 To the Commander of 5 12 page 47 Preparing Authority Lines Signatures and Signature Blocks page 48 Delegation of Authority page 48 Delegation of signature authority 6 1 page 48 Signatures and Signature Blocks page 49 Signatures 6 3 page 49 Signature block 6 4 page 49 Personnel on active duty 6 5 page 51 Retired military personnel 6 6 page 52 Army Reserve personnel not on active duty 6 7 page 52 Civilian personnel and contract surgeons 6 8 page 52 Signatures of subordinates 6 9 page 52 Auto-pen signature 6 10 page 52 Addressing retired military 6 11 page 53 Using Prescribed Forms and Labels page 53 iii Routing and transmittal slips 7 2 page 53 Optional Form 65 B 7 9 page 54 Marking Classified Correspondence page 54 General authority 8 1 page 54 Guidance on markings 8 2 page 54 Cover sheets 8 3 page 54 Appendixes A. B. Titles and Protocol Sequence page 66 C. Forms of Address Salutation and Complimentary Close page 68 D.