Get Business Fax Transmittal Form

Enter the date. Date the top of your fax cover letter so the recipient knows when it was sent. ... Enter the recipient's contact information. Create a new paragraph underneath the date to address your fax cover letter. ... Enter the sender's contact information. ... Enter a subject line. ... Enter the body of the letter. ... Close the letter.

A fax cover sheet is used as a cover letter for any document that is being sent to a fax machine. ... A professional fax cover sheet will usually include important contact information. A professional cover sheet should include the sender details, including name, address, phone number, and fax number.

To receive a document from a traditional fax machine: The sender dials the recipient's fax number. The fax machine translates and transmits the data. The service receives the data, translates it into an image file and sends it to the recipient's e-mail address.

Tip: If you're already in Word for the web, get to the fax templates by going to File > New, and then below the template images click More on Office.com. You'll be on the Templates for Word page. In the list of categories, click Fax Covers.

Open Word and then create a new document based on a Fax Cover Sheet template. Alternatively, you may choose to fill in your information manually on a separate line. Enter the fax recipient's information. ... Enter your information on the cover sheet. ... Enter the rest of the fax information.

On the File tab, click New. Under Available Templates, do one of the following: To use one of the built-in templates, click Sample Templates, click the template that you want, and then click Create.

Open Word and then create a new document based on a Fax Cover Sheet template. Alternatively, you may choose to fill in your information manually on a separate line. Enter the fax recipient's information. ... Enter your information on the cover sheet. ... Enter the rest of the fax information.

Sending Faxes Include on the cover sheet your name and contact information, the number of pages (including the fax cover sheet), the intended recipient and any other pertinent information. Remember, the fax recipient may not be the only one who sees the document, so make sure to keep the fax cover sheet professional.

The original document is scanned with a fax machine (or a telecopier), which processes the contents (text or images) as a single fixed graphic image, converting it into a bitmap, and then transmitting it through the telephone system in the form of audio-frequency tones.