Get Job Descriptions - Guidelines For Writing

This guide is designed to assist users in completing the Job Descriptions - Guidelines For Writing form accurately and effectively. Following these steps will help ensure that your job profile is comprehensive and meets evaluation standards.

Follow the steps to successfully complete your job description form.

1. Click ‘Get Form’ button to obtain the job description template and open it for editing.
2. Begin by entering your role/job title. Confirm that it aligns with the agreed title within your department structure by discussing it with your line manager.
3. Fill in the department, division, and faculty details, as well as your post reference number, current job grade, and who you report to.
4. Identify direct reports by listing the job titles of people reporting to you, if applicable.
5. Craft a concise job purpose statement, summarizing your unique contribution to the organization within one or two sentences.
6. List key accountabilities, ensuring to follow a logical sequence. Identify main tasks and consider organizing them into related clusters.
7. Describe key working relationships and contacts, explaining the purpose and frequency of these interactions.
8. Outline job boundaries by explaining decision-making latitude and operational constraints related to the role.
9. Discuss any special circumstances affecting your work environment, such as seasonal job fluctuations.
10. List significant job dimensions, such as staffing, financial impacts, or customer interactions that reflect your role’s scale.
11. Detail necessary knowledge, qualifications, skills, and experience relevant to your current position.
12. Identify key competencies necessary for your role, providing examples of planning and organizing, decision making, and communication.
13. Attach an organizational chart showing your job’s position within the department and its reporting relationships.
14. Final verification should be done by signing the job description template with your line manager to ensure accuracy.
15. Once completed, save your changes. You can then download, print, or share the finalized job description form.

Complete your job descriptions online today to ensure clarity and consistency in your role's evaluation.