Get Vendor File Controller 's Office Umass Amherst

Completing the Vendor File Controller's Office form online is essential for students and staff at UMass Amherst who need to document missing receipts due to Procard usage. This guide provides clear, step-by-step instructions to help users accurately fill out the necessary information and submit the form with confidence.

Follow the steps to successfully complete the form

1. Click ‘Get Form’ button to access the document and open it for editing.
2. Enter the cardholder’s name by filling in the last name, first name, and middle initial in the designated fields.
3. Input the last four digits of the Procard in the appropriate field to ensure the form is correctly linked to the cardholder.
4. Fill in today’s date to indicate when the affidavit is being completed.
5. If applicable, provide the post auditor's name to facilitate any reviews associated with the transaction.
6. Include the cardholder’s telephone number, ensuring that it is a valid contact for any follow-up inquiries.
7. In the detailed description section, briefly describe the missing receipt or documentation, ensuring you provide as much detail as available.
8. Specify the vendor name associated with the transaction in the corresponding field.
9. Record the transaction date to provide context for the missing documentation.
10. Indicate the quantity of items purchased if applicable and include the total amount of the transaction.
11. If known, provide the unit price for the items purchased, aiding in clarity for the missing receipt.
12. Sign and date the form at the cardholder's signature section to certify the details provided are accurate.
13. Print the name of the reporting authority (supervisor) and secure their signature to validate the affidavit.
14. Finally, ensure that the completed form is stored with the corresponding monthly statement, before saving any changes or downloading the document for personal records.

Complete your Vendor File Controller's Office form online today for efficient documentation of missing receipts.