Get Exit Checklist For Managers And Chairs - Algonquin College

This guide provides a clear and comprehensive overview of how to complete the Exit Checklist for Managers and Chairs at Algonquin College. Following these steps will ensure that all necessary procedures are followed effectively during the employee's resignation or retirement process.

Follow the steps to complete the Exit Checklist online.

1. Click the ‘Get Form’ button to access the Exit Checklist for Managers and Chairs and open it in your chosen online format.
2. Begin by filling in the employee's name in the appropriate field. This ensures that the document is clearly associated with the departing individual.
3. Enter the employee number in the designated area. This aids in proper identification within the college's records.
4. Record the date the checklist is completed. It is important to have a clear timeline of the resignation process.
5. Review the checklist items with the departing employee and check off each item as it is addressed, starting with notifying Human Resources of the resignation.
6. Ensure that the employee writes and submits their resignation letter to Human Resources as soon as possible.
7. Contact Financial Services and provide them with the necessary notifications, as indicated in the checklist.
8. Confirm that the employee completes all necessary leave reports, ensuring they are submitted and entered into the HRIS system.
9. If a replacement is needed, complete the ‘Request to Fill a Complement Position’ form and send it to your designated Human Resources Officer.
10. Verify that the employee completes any outstanding travel reports and clears any travel advances they may have.
11. Ensure the employee provides their current phone number and address, along with a forwarding address if necessary for future communications.
12. Encourage the employee to complete an exit survey, explaining that participation is voluntary and confidentiality is guaranteed.
13. Check that the employee returns all College property, documenting items such as keys, identification cards, manuals, and any electronic devices.
14. Advise the employee to arrange for any voluntary deductions and remaining account balances with the appropriate departments.
15. Finalize the checklist by removing the employee’s name from all relevant email distribution or circulation lists.
16. Return the completed and signed form to Human Resources, ensuring that all procedures are documented appropriately.

Complete your Exit Checklist online today to ensure a smooth transition for departing employees.