Get Property Damage Incident Report Form. Property Damage Incident Report Form

Completing the Property Damage Incident Report Form is essential for documenting any damage to County property. This guide will assist you in accurately filling out the form by providing clear and detailed instructions for each section.

Follow the steps to successfully complete the form and report property damage.

1. Press the ‘Get Form’ button to access the Property Damage Incident Report Form and open it in your preferred editor.
2. Fill in the 'Date of Incident' by selecting or entering the exact date when the damage occurred.
3. Enter the 'Time of Incident' by specifying the time when the event took place, ensuring accuracy for record-keeping.
4. Detail the 'Address and/or Description of Incident Location' where the property damage happened. Provide as much information as possible.
5. Select the 'Department/Division that Suffered Loss' from the available options, ensuring to specify which section of the county is reporting the damage.
6. Identify the 'Cause of Loss' by checking the appropriate box indicating the nature of the incident, such as fire, water, auto, theft, hail/wind, or boiler and machinery.
7. In the 'Description of Incident or Event' section, provide a thorough account of what transpired leading to the damage.
8. Clearly describe the 'Damaged Property,' listing all items affected by the incident.
9. Estimate the cost of the loss in the 'Estimated Cost of Loss' section by detailing the associated expenses. Include costs for building/contents, labor, loss of use, and temporary rentals/relocation.
10. Calculate the 'TOTAL AMOUNT' of loss and enter it in the designated area.
11. If applicable, check the box to indicate that you are attaching photographs of the damage and/or cause of loss to the report.
12. Fill in the details for the 'Police/Fire Agency' if applicable, including the report number, and provide your name as the reporting employee.
13. Lastly, enter your phone number for communication purposes and review all entries for accuracy before submission.
14. Save your changes, and once satisfied, download, print, or share the form to submit it to the Risk Management at liability@sonoma-county.org or via fax to 707-565-6192.

Completing your Property Damage Incident Report Form online is the first step toward addressing the damage; take action today!