Get Bid/contract Approval

This guide provides detailed, step-by-step instructions on how to fill out the BID/CONTRACT APPROVAL form online. By following these instructions, users can ensure that all necessary information is accurately completed and submitted for approval.

Follow the steps to successfully complete your form.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in the subrecipient's name in the designated field at the top of the form.
3. Enter the project number associated with this bid or contract under the 'Project Number' section.
4. Complete the 'Project Title' field with a clear and concise title for the project.
5. Input the total contract award amount in the 'Contract Award Amount' field, ensuring all figures are correct.
6. Fill out the 'Project Award Amount' section with the appropriate amount for the project.
7. Specify the bid opening date in the format of month/day/year in the provided field.
8. Indicate the date authorized to incur grant costs, also in month/day/year format.
9. Go through the requirements section and mark completed fields with an 'X' where applicable, including documentation efforts.
10. List the amounts and addresses of the low bidder, second bidder, and third bidder in their respective sections.
11. If the chosen bidder is not the lowest bidder, prepare to attach a letter of explanation.
12. Sign and date the form in the 'Subrecipient or Representative' section.
13. Ensure the Cook County approval section is filled with the appropriate representative’s approval and date.
14. Indicate the debarment record status as 'Active' or 'Not Active' and provide the date for confirmation.
15. Complete the wage determination information by entering the wage decision number and lock-in date.
16. Review all filled sections for accuracy, ensuring completeness and compliance with all requirements.
17. Once reviewed, save your changes, and choose to download, print, or share the completed form as needed.

Act now to complete and submit your BID/CONTRACT APPROVAL form online.