Get Date Needed:

Completing the Date Needed: section of the PTA Reimbursement Voucher is an important part of submitting your request for reimbursement. This guide will provide clear, step-by-step instructions to help you fill out the form accurately and efficiently.

Follow the steps to complete the form correctly.

1. Select the ‘Get Form’ button to access the form and enable it for editing. This action will allow you to begin entering the necessary information.
2. In the 'Date needed:' field, enter the specific date by which you require the reimbursement. This date should reflect your urgency and should consider any organizational deadlines.
3. Fill in the 'Payable to:' section. Here, you will specify the name of the individual or group to which the reimbursement payment should be made.
4. Complete the 'Address:' field by providing the full mailing address of the payee to ensure that the check is sent to the correct location.
5. In the 'Phone:' field, enter the contact number of the payee. This information is useful for any follow-up questions regarding the voucher.
6. Identify the requester in the 'Check requester:' section by including their name or title related to the reimbursement claim.
7. Fill out the 'Date:' field with the current date when the form is being submitted.
8. In 'Account to Debit:', indicate the account to which the reimbursement funds should be charged. If multiple accounts are involved, please specify each account and the corresponding amounts under the 'Invoice #' section.
9. List each 'Item' for which a reimbursement is being requested. Include the relevant details as outlined in the corresponding fields.
10. Fill in the 'Place of Purchase' for each item listed. This should indicate where the purchased items were obtained.
11. Specify the 'Amount' for each item, ensuring that the values entered reflect the correct cost of acquisition.
12. Calculate and enter the total amount requested in the 'Total:' field. Be aware that receipts must be attached, and note that sales tax will not be reimbursed.
13. If there are any additional 'Treasurer’s Notes:' or 'Remarks:', indicate them in the specified sections to provide context or clarifications.
14. Record the 'Date Invoice Received:' for the records, and fill in the necessary fields for 'Plan of Work:', 'Motion:', 'Date Approved:', 'Paid:', 'Check Number:', and 'Amount of Check:'.
15. Ensure that the signatures for 'Chairman’s Authorization:', 'Treasurer’s Signature:', and 'President’s Signature:' are completed as required for approval.
16. Finally, attach any required receipt(s) to the completed voucher before submitting your form.

Complete your PTA Reimbursement Voucher online today for a seamless submission experience.