Get Travel Destination Justification & Approval Request

Filling out the Travel Destination Justification & Approval Request form is a crucial step for any traveler associated with the University of Queensland. This guide provides clear instructions on how to complete this form online, ensuring that your travel plans are justified and approved with ease.

Follow the steps to complete your travel request effectively.

1. Click the ‘Get Form’ button to access the form and open it in the editor.
2. Begin by filling out the traveller’s details, including full name, staff or student number, address, passport number, email, and mobile number. Ensure all information is accurate to facilitate the approval process.
3. Provide an emergency contact person at the university, including their name, position, and contact information, ensuring they are someone who can be reached during your travels.
4. List any travelling companions by entering their details such as name, relationship to the traveller, and contact information to ensure all parties are accounted for.
5. Outline your travel details, including the travel period and destination(s) for approval, along with the total number of personal days.
6. In the justification section, clearly explain the necessity of the travel and the consequences of not traveling, while also addressing why alternative arrangements are not suitable.
7. Review risks associated with the travel destination based on the Australian Government's travel advisory site. This must include a statement of planned precautions for your safety.
8. Complete the detailed travel itinerary where you provide dates, destinations, accommodation details, and planned activities. This will outline your travel plans comprehensively.
9. At the end of the form, confirm your understanding of the university’s travel insurance policy, sign, and date the form.
10. Submit the completed form by attaching the required risk assessment and emailing it to the designated insurance office email address for review.
11. Await a response from the Insurance Office regarding the approval status within 10 business days.

Ensure you complete your travel documents online today for a smooth travel experience.