Get Archives Accession Form

Filling out the Archives Accession Form is a crucial step in documenting and preserving items for archives. This guide provides clear, step-by-step instructions to help you complete the form seamlessly and effectively.

Follow the steps to successfully complete the Archives Accession Form.

1. Click the ‘Get Form’ button to access the Archives Accession Form. This will allow you to open and work on the form within your online document management system.
2. Start by entering today's date in the designated field. This is important for record-keeping purposes.
3. Fill in the donor’s name, telephone number, email address, and complete address. Ensure all information is accurate to facilitate communication.
4. Obtain the donor's signature and date when they are signing the form. This signature confirms their contribution.
5. Indicate how the item is being donated by selecting from the options: Gift, Loan, or Copy & Return. If applicable, provide the return request date.
6. If the donor is a museum member, mark the corresponding box to note their membership status.
7. If you are submitting multiple items, remember to attach additional forms for each item as required.
8. List the item(s) being donated, including options like Photo, Newspaper Article, Map, or Journal, filling in any other relevant description.
9. Specify the date of the item, year range, and condition (e.g., worn, good, new) to provide context for its status.
10. Include the title of the item, if applicable, followed by the creator or author’s name and any relevant people connected to the item.
11. List subjects associated with the item to aid in future searching and categorization.
12. Provide search terms that will help researchers find the item easily in the archives.
13. Prepare a description of the item, detailing its significance. Continue writing on the back if needed for more space.
14. After completing all sections of the form, review your entries for accuracy and completeness.
15. Finally, save your changes, download a copy, print the form if necessary, or share it with relevant parties.

Complete your Archives Accession Form online to ensure your items are preserved and accessible for future research.