Get Mission Trip Planning Checklist

Filling out the Mission Trip Planning Checklist online is a crucial step in organizing a successful mission trip. This guide provides a detailed, step-by-step approach to help users navigate through each section and field of the form efficiently.

Follow the steps to complete your Mission Trip Planning Checklist online.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Begin by surveying your church community, including the Missions Committee and church staff, to gauge their support and commitment to the upcoming mission trip or project.
3. Form a planning group to collaborate on the organization and decision-making processes.
4. Contact the host organization or missionary to understand how you can best assist the host team throughout the mission.
5. Establish clear objectives and goals for the mission trip or project to guide your planning and execution.
6. Discuss essential logistics, including meals, transportation, lodging, and work schedules to ensure smooth operation.
7. Agree on the dates of the mission trip or project to finalize your timeline.
8. Use a budget worksheet to outline the estimated costs for each team member.
9. Draft a fundraising strategy and plan to support the funding requirements of the mission.
10. Submit the Short-Term Mission Trip Plan to the Short-Term Mission Coordinator for review.
11. Secure the approval of your Mission Plan and Budget from the Missions Committee Leadership Team.
12. Schedule the team’s consecration within the church calendar to acknowledge the upcoming mission.
13. Begin promoting the mission trip or project to enlist team members and garner support.
14. Make tentative travel plans and airline reservations as needed.
15. Conduct a pre-visit if possible to familiarize yourself with the mission location.
16. Plan a local mission trip or project for team building and practice before the main trip.
17. Finalize the schedule for the mission trip or project, focusing on necessary details.
18. Identify any medical needs for the trip and enlist a nurse or trained individual for support.
19. Develop a packing list to remind team members of essential items to bring.
20. Enlist adults as sponsors or counselors for youth-focused mission trips or projects.
21. Recruit a home team leader and designate a support team for additional assistance.
22. Begin team training to prepare for the mission activities.
23. Finalize the budget, seek AFE approval, and kickstart any necessary fundraising efforts.
24. Hold a parent meeting for youth mission trips or projects to keep families informed.
25. Develop a detailed travel itinerary, including transportation arrangements.
26. If required, ensure team members have applied for passports in advance of the trip.
27. Encourage team members to send out requests for prayer and financial support.
28. Present the draft mission plan and budget to the leadership team for their feedback.
29. If necessary, conduct a local mission trip or project for additional team building.
30. Begin gathering supplies needed for the mission trip.
31. Stock a first aid kit for use during the trip.
32. Maintain communication with the host organization to receive updates and information.
33. Remind team members to complete all required team forms.
34. Submit visa applications if they are necessary for travel.
35. Assign team roles and 'Buddy' assignments for support during the trip.
36. Conduct the team’s consecration on the Sunday before the mission trip or project.
37. Request funds from the church using the Purchase Requisition Form.
38. Collect completed team forms and create a duplicate set to remain with the home team leader.
39. Hold a parent/spouse meeting to discuss logistics and travel plans in detail.
40. Pack and load supplies necessary for transport to the mission site.
41. Ensure the team embodies a spirit of service and flexibility during the mission.
42. Represent Jesus Christ, the church, the host organization, and the missionary positively.
43. Share your personal testimony and faith as the opportunities arise throughout the mission.
44. Role model a spirit of servitude and dedication to the mission.
45. Prepare for alternate plans in case of changing conditions, such as inclement weather.
46. Make time for rest and recreation during the trip.
47. Recognize that stress can peak among team members; provide support and space when needed.
48. Keep a journal and document the trip with pictures and videos for memories.
49. Share contact information with hosts and others to foster long-term relationships.
50. Conduct a celebration with supporters, family, and friends upon return from the trip.
51. Follow through on any personal decisions made during the mission trip.
52. Send thank you notes to supporters to express gratitude.
53. Organize debriefing sessions to reflect on experiences and lessons learned.
54. Share pictures and videos from the trip for community engagement.
55. Write and submit a trip report, also briefing the Missions Committee on outcomes.
56. Plan presentations to share opportunities learned during the trip with others.
57. At the end, save your changes, download, print, or share the completed form as necessary.

Start filling out your Mission Trip Planning Checklist online today to ensure a successful mission.