Get Fsl Off-campus Social Event Planning Form. Fraternity And Sorority Life Form

Filling out the FSL Off-Campus SOCIAL Event Planning Form is essential for organizing off-campus social events safely and in compliance with university regulations. This guide provides clear instructions to help users navigate the form efficiently.

Follow the steps to complete the form successfully.

1. Click ‘Get Form’ button to obtain the form. This will allow you to access the document in an editable format.
2. Complete the required sections, which include the chapter(s) holding the event, primary event coordinator details such as name, phone number, and email address. If there are multiple chapters, only one needs to submit the form but must list all involved.
3. Fill in the secondary event coordinator's information, including name, phone number, and email address.
4. Enter the event name and specify if the event is a bus party by selecting 'Yes' or 'No'. If 'Yes', additional questions will be displayed.
5. For bus parties, ensure the form is submitted two weeks in advance and a C.A.R.E. meeting is scheduled. Prepare a complete guest list as per the regulations provided.
6. Provide the location of the event, including the venue's name and address, and check the required paperwork for the venue, such as the current alcohol license and liability insurance.
7. Indicate how many miles the venue is from campus, as travel paperwork is needed for venues over 25 miles.
8. Enter the departure and return dates and times, as well as the estimated attendance at the event.
9. Specify who the event is open to, choosing from options like chapter members only or chapter members and invited guests.
10. Determine if alcohol will be present at the event and provide a brief description of the event/activity.
11. Identify potential risk management issues associated with the event and describe measures taken to reduce these risks.
12. Outline the security detail by listing responsible members and their areas of responsibility.
13. State how the event will be advertised, keeping in mind that certain forms of advertising may be prohibited.
14. Confirm the accuracy of the information by selecting ‘Yes’ under the organization attestant section.
15. Once you have completed the form, save your changes and choose whether to download, print, or share the form as necessary.

Start completing your FSL Off-Campus SOCIAL Event Planning Form online now to ensure your event is properly organized and compliant.