Get Project Definition Form

The Project Definition Form is a vital document used to outline the objectives, scope, and resources of a project. This guide aims to help users navigate the form effectively, ensuring all necessary information is captured accurately and comprehensively.

Follow the steps to complete the Project Definition Form successfully.

1. Click the ‘Get Form’ button to access the Project Definition Form and open it in your preferred online editor.
2. Begin with the ‘Project Title’ field at the top of the form. Enter the name of your project, for example, ‘Where my rent went’ campaign.
3. In the ‘Start Date’ and ‘End Date’ fields, specify the timeframe relevant to your project. Ensure the dates are accurate and formatted correctly.
4. Next, identify the ‘Sponsor’ section by listing the name(s) of the individual(s) or organization(s) sponsoring your project.
5. In the ‘Project Team’ section, include all relevant team members involved in the project, such as executive officers and the project manager.
6. Link your project to its strategic goals in the designated section. Detail how the project aligns with broader objectives within your organization.
7. Fill in the ‘Background’ field to explain the rationale behind the project. Describe any previous discussions or studies that validate the need for the project.
8. Outline the 'Benefits' of the project for students and stakeholders, highlighting the positive outcomes and value that the initiative will bring.
9. In the ‘What Project includes’ section, list all components or activities that form part of the project. This could include events, meetings, or resources.
10. Conversely, specify what the project does not include in the ‘What Project does not include’ section to manage expectations and clarify project limits.
11. Identify any ‘Internal Resources’ and ‘External Resources’ needed for the project, including staff time and budgets.
12. Define any constraints impacting project timelines or resources, noting factors such as peak periods or potential challenges.
13. Set your SMART objectives in the relevant field to ensure all goals are Specific, Measurable, Achievable, Relevant, and Time-bound.
14. Complete the ‘Project Timeline’ table by aligning activities with dates, ensuring all steps and deadlines are clear for all stakeholders.
15. Finally, after completing the form, save your changes. You can choose to download, print, or share the form as needed.

Start completing your Project Definition Form online today to effectively outline your project!