Get Evap Form 2 Ac Jill- 2015 Application For Approval Of An Educational Visit - Redcar-cleveland Gov

Filling out the EVAP Form 2 AC Jill- 2015 Application For Approval Of An Educational Visit is a crucial step in securing approval for school trips and activities. This guide will provide you with detailed, step-by-step instructions to ensure each section is completed accurately and efficiently.

Follow the steps to successfully complete your application.

1. Click ‘Get Form’ button to download the form and open it in your preferred document editor.
2. Begin by filling in the school or service name along with the name of the visit leader. Ensure that you include the signature of the visit leader in the designated area.
3. In section A, clarify the category of the visit by ticking the appropriate box. Remember that all Category C visits must be submitted to EVAP at least 8 weeks prior to the visit date.
4. Include the dates and times of the overall visit in the appropriate fields. Provide the details of the departure and arrival times and locations for both the outward and homeward journeys.
5. List emergency contact(s) who will be available 24 hours a day and ensure they are informed about the emergency procedures specific to your school or service.
6. Respond to the question regarding an overnight stay. Provide a description of the visit, including its purpose, and detail whether a pre-visit was conducted.
7. Attach a detailed itinerary or program for the visit along with all relevant risk assessments. Make sure to check and confirm that staff members have signed, reviewed, and dated these assessments.
8. Outline the insurance arrangements for all participants, including voluntary helpers. Fill out the travel insurance company name and policy number, and indicate if the insurance covers winter sports or hazardous activities.
9. Specify the size and composition of the party by stating the age range, total number of males and females, as well as the staff accompanying them. Ensure that appropriate ratios are maintained.
10. List the names and relevant qualifications of all accompanying adults, confirming whether they have been DBS checked if appropriate.
11. Detail the transport arrangements. Confirm the roadworthiness of the vehicles, and ensure compliance with all necessary regulations.
12. Provide information about accommodation, including the type, address, and contact details, along with risk assessments ensuring safety and security.
13. If applicable, list any external activity providers and their licenses. For foreign visits, ensure to mention if FCO advice has been sought.
14. Document all consent procedures undertaken, including parent meetings and distribution of consent forms. Confirm that the visit leader has all necessary consent forms at all times during the visit.
15. Once you have completed all sections, review the form for accuracy. Save changes, download, print, or share the completed form as required.

Complete your EVAP Form 2 AC Jill- 2015 Application For Approval Of An Educational Visit online today to ensure a successful and safe educational experience.