Get Format : 3004 - Regional Conference Observer,s Report - Vasavi Clubs ... - Vasaviclubs

This guide provides a clear and structured approach to completing the Format: 3004 - Regional Conference Observer's Report for Vasavi Clubs online. By following the steps outlined, users can ensure that all necessary information is accurately captured and submitted.

Follow the steps to fill out the observer's report effectively.

1. Click the ‘Get Form’ button to access the format and view it in the editor for completion.
2. Begin filling in the District name and Region at the top of the form. Ensure you provide accurate information to reflect the correct setting for the conference.
3. Record the date of the conference along with your name as the District Observer and the name of the Deputy Governor.
4. Enter the names of the chief guest and guest of honour, alongside the title of the conference and the venue details.
5. Fill in the host club information, including the name of the Vasavi Club that organized the conference.
6. Document the date, day, and time of the conference. Check if an agenda was supplied to delegates and note the response accordingly.
7. Indicate whether the meeting started and ended at the scheduled times, noting each time specifically.
8. Record details regarding the protocol observed during the event, including dignitary invitations and seating arrangements.
9. Provide a breakdown of registration fee details, including amounts collected from Vasavians, couples, guests, and children.
10. List the number of clubs in the region, attendance details, and participants in various categories such as club representatives.
11. Add any remarks or observations that may be relevant to the conference, ensuring clarity and conciseness.
12. Affix your signature as the District Observer and date the document. Remember to include any additional sheets if more information is necessary.
13. Finally, compile all required documents including the official call, invitation card, and registration form, and ensure they are sent within one week following the conference.

Complete your documents online today to ensure prompt submission.