Get Supplier Selection Memo (ssm)

The Supplier Selection Memo (SSM) is an essential document used to record procurement actions over $25,000 not handled by Procurement. This guide will assist you in completing the form online, ensuring accurate documentation of your supplier selection process.

Follow the steps to fill out the Supplier Selection Memo online.

1. Click the ‘Get Form’ button to access the Supplier Selection Memo and open it in your editor.
2. Begin by entering the requisition number in the designated field at the top of the form.
3. Fill in the selected vendor's name and contact information, ensuring to include an email address as it is required.
4. Input the total value of the award from this procurement action in the specified field.
5. Provide information about the requesting department, including the requestor's name, email, and telephone number.
6. If the procurement is supported by sponsored funds, enter the sponsor name and PTA# in the appropriate section.
7. List all contacted vendors in the provided space and attach additional sheets if necessary for further details.
8. Detail the offer amounts from the bids/proposals received and provide copies as attachments to the requisition.
9. Confirm if the award is recommended to the low bidder/proposer by marking 'Yes' or 'No,' and if 'No,' provide a justification memo in the designated area.
10. If a request for proposal (RFP) was issued, list the names of the evaluation committee members and their final rankings.
11. Complete the justification memo sections as required for choosing other than the lowest bidder or for sole/single source recommendations.
12. Print the name and signature fields for the person responsible for sourcing and the financial director where applicable.
13. Lastly, save your changes, and you can download, print, or share the completed form.

Complete the Supplier Selection Memo online today to ensure a smooth procurement process.