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AGREEMENT TO ADOPT AN ACCOUNTABLE PLAN Sample Accountable Plan for Business Expense Reimbursement Purpose: This document can be used as a guide to draft an accountable plan for expense reimbursements.

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An accountable plan is an expense reimbursement arrangement that requires employees to document their expenses and return any they cannot support. Most payments made by an accountable plan do not count as wage income for the employee or generate payroll tax liability for the business.

An accountable plan doesn't need to be in writing, you only need to have the policy in place for your allowances or reimbursements related to business expenses your employees may incur.

An accountable plan is a reimbursement arrangement that requires employees to substantiate their business-related expenses to the company within a reasonable timeframe (no more than 60 days from the date of the expense).

Accountable Plans A plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses is an accountable plan only if the following conditions are satisfied: there must be a business condition for the expenses; the expense must be in connection with performance of services as an employee.

What Is an Accountable Plan? An accountable plan is a plan that follows the Internal Revenue Service (IRS) regulations for reimbursing workers for business expenses in which reimbursement is not counted as income. This means that reimbursements are not subject to withholding taxes or W-2 reporting.

Rent for your home and and mileage you put on your car are common examples. An Accountable Plan allows S Corp owners to pay for mixed purchases with personal funds and reimburse themselves for the business portion. This makes it appear as an expense on your Profit & Loss report.

How to make accountability a core part of your culture and a core value of your team Work on your feedback skills. Create a culture of two-way feedback. Make accountability a habit. Keep track of your commitments and hold each other accountable. Use an accountability framework.

To offer an accountable plan, an employer must comply with three standards: The expenses must have a business connection; The expenses must be substantiated within a reasonable period; and. The employee must return any money not spent to the employer, also within a reasonable period.

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© Copyright 1997-2025
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Form Packages
Adoption
Bankruptcy
Contractors
Divorce
Home Sales
Employment
Identity Theft
Incorporation
Landlord Tenant
Living Trust
Name Change
Personal Planning
Small Business
Wills & Estates
Packages A-Z
Form Categories
Affidavits
Bankruptcy
Bill of Sale
Corporate - LLC
Divorce
Employment
Identity Theft
Internet Technology
Landlord Tenant
Living Wills
Name Change
Power of Attorney
Real Estate
Small Estates
Wills
All Forms
Forms A-Z
Form Library
Customer Service
Terms of Service
DMCA Policy
About Us
Blog
Affiliates
Contact Us
Privacy Notice
Delete My Account
Site Map
Industries
Forms in Spanish
Localized Forms
State-specific Forms
Forms Kit
Legal Guides
Real Estate Handbook
All Guides
Prepared for You
Notarize
Incorporation services
Our Customers
For Consumers
For Small Business
For Attorneys
Our Sites
US Legal Forms
USLegal
FormsPass
pdfFiller
signNow
airSlate workflows
DocHub
Instapage
Social Media
Call us now toll free:
1-877-389-0141
As seen in:
  • USA Today logo picture
  • CBC News logo picture
  • LA Times logo picture
  • The Washington Post logo picture
  • AP logo picture
  • Forbes logo picture
© Copyright 1997-2025
airSlate Legal Forms, Inc.
3720 Flowood Dr, Flowood, Mississippi 39232