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How to organize digital files Choose one place to store files and folders. Delete or archive duplicate files. Create folders and subfolders with a clear hierarchy. Be clear and specific. Stick to your file naming conventions. Always file as you go. Store your most important documents securely.

Get access to a scanner. It can help you align and produce quality images, and, with optical character recognition (OCR), software can recognize and convert text into an accessible electronic format. A third option is to use the document scanning services of a company that does just that.

The 3 reasons to organize your digital files are to save space, keep your computer happy, and to quickly and easily find the documents you want to find. I also reviewed some of the dos and don'ts when organizing your digital files. The most important thing to remember is to maintain the system you create for yourself.

Set up a cloud storage account. If a flash drive or secure SD card isn't something you want to carry around or keep track of, consider opening a cloud storage account with Google Docs, Apple, Dropbox or similar services. For a small quantity of documents, these services are typically free.

Cloud Backup Storing files in the cloud means you can access them from anywhere you're connected to the internet. Cloud files are not at risk of being lost in a fire or theft since they're not physical copies of your document. Many cloud servicers offer free storage for small amounts of data.

0:17 1:39 Uploading Scanned Documents - YouTube YouTube Start of suggested clip End of suggested clip First click on a secure folder. From the document library. Click on scan documents folder rightMoreFirst click on a secure folder. From the document library. Click on scan documents folder right click on scan documents. And new in the box that opens enter.

If you want to learn how to organize your paperwork, follow these seven steps: Separate documents by type. ... Use chronological and alphabetical order. ... Organize your filing space. ... Color-code your filing system. ... Label your filing system. ... Dispose of unnecessary documents. ... Digitize files.

Best cloud document storage: Compared ServiceFree storageStorage capacityMicrosoft OneDrive5GBUp to 6TBGoogle Drive15GBUp to 5TBDropbox2GBPersonal: Up to 3TB / Business: UnlimitedEgnyteNoneCustom1 more row • Sep 29, 2023