Get Event Planning Form

Successfully organizing an event requires thorough planning and communication. This guide provides a clear, step-by-step process for completing the Event Planning Form online, ensuring that all necessary details are captured efficiently.

Follow the steps to complete the Event Planning Form effectively.

1. Press the ‘Get Form’ button to access the Event Planning Form and open it for editing.
2. In the 'Name of Event' field, clearly state the title of your event to provide a reference for all involved.
3. Fill in the 'Group or Ministry Scheduling Event' section to indicate which group is coordinating the event.
4. Complete the 'Contact Person' field with the name of the individual responsible for communication regarding the event.
5. Input the phone number and email address of the contact person in the designated fields for easy correspondence.
6. Specify the 'Event Date' and include the 'Start Time' and 'End Time' to organize scheduling efficiently.
7. Identify the 'Building' and any specific 'Room(s)' that are needed for your event.
8. Indicate whether security is required by selecting either 'Yes' or 'No' in the designated section.
9. In the 'Event workers' field, provide the number of workers needed for the event and review the cost structure listed.
10. If no workers are needed, identify the person responsible for the setup, service, cleaning, and restoring the venue.
11. Select whether audio/visual tech support is required by checking the appropriate option.
12. List any necessary equipment such as screens or microphones under the 'Equipment' section.
13. Specify any other items required, including TVs or laptops, in the respective field.
14. Detail any food and beverage needs that will be prepared by St. James staff, noting any additional charges that may apply.
15. Indicate if nursery staff is needed and, if so, provide an estimate of the number of children.
16. Create a diagram of the desired setup, detailing the seating arrangement and any additional seating requirements.
17. After filling out the form, save your changes and email it to Sylvia Rabalais, Administrative Secretary, at srabalais@stjamesbr.org.

Begin the process of organizing your event by completing the Event Planning Form online today.