Get Deaccession Form - New York State Archives - Archives Nysed

Filling out the Deaccession Form for the New York State Archives can seem daunting, but this guide aims to simplify the process. By following clear steps, you can effectively complete the form online with confidence.

Follow the steps to complete the Deaccession Form online.

1. Begin by selecting the ‘Get Form’ button to access the Deaccession Form. This action will enable you to open the form in an editable format.
2. Fill in the Collection ID, which is a unique identifier for your collection. This helps organize and track the records efficiently.
3. Enter the Title of the Collection. Make sure the title accurately reflects the contents of the collection.
4. Provide the current date in the designated field. This date is essential for documentation and record-keeping purposes.
5. Indicate the Quantity of items being deaccessioned. Specify the number of items that this form pertains to.
6. Input the Accession Number related to the collection. This number connects the items to previous records.
7. State the Reason for Deaccession. Clearly articulate why the items are being removed from the collection, as this supports transparency.
8. Define the Deaccession Action. Choose the appropriate action the institution will take regarding the items.
9. Select the Deaccession Date, indicating when the action will take place.
10. Fill in the Archivist’s name and date, confirming their approval of the deaccession.
11. Complete the Administrator’s section by entering their name and date for additional verification.
12. Attach copies of the necessary documents such as the Accession form and the finding aid as required.
13. Once you have filled out all the necessary fields and attached required documents, you may choose to save your changes, download the completed form, print it out, or share it as needed.

Complete your Deaccession Form online today to ensure efficient management of your archival resources.